Vendor Setup Process

All new vendors are required to provide a completed and submit a W9 (US) or W8BEN (Foreign) form. Follow the links to the forms and instructions that are provided below. Please note that all forms must be signed and dated. If there is a change in the vendor’s name, address, or tax identification number, then updated forms need to be submitted as well. No payments can be issued unless a completed W-9 or W-8 BEN is on file. Upload the appropriate document at the end of this form.

W-9 and W-8 BEN Forms:

https://www.irs.gov/forms-pubs/about-form-w-9
https://www.irs.gov/forms-pubs/about-form-w-8-ben

Purchasing Procedures:

The Tides Commodity Trading Group Inc. issues purchase orders to authorize the purchase of goods and services. Once the goods or services are received, Accounts Payable uses this information to process your invoice for payment. The following will introduce you to our ordering and payment processes to ensure your invoices are paid promptly.

Invoice Requirements:

Please be sure to closely follow these procedures and submit the required information so that we may avoid delays to your payment.
Invoices must contain:
•Vendor name
•Remit To information
•Invoice Number, Invoice Date, and Invoice Amount
•Purchase Order Number
•Brief description of the goods or services provided
•Quantity, Unit Price, and Totals
If there are charges for storage and freight, be sure that they are summarized as a separate line amount.

Invoice Submission:

All invoices can be submitted for payment to one of the following invoice submission locations. If sent to any other address invoices will not be approved for payment in a timely manner.
The Tides Commodity Trading Group Inc. 3044 N Highway 17, Suite B Mt. Pleasant, SC29466
or
Sent emailed as a PDF document (preferred file type) to AP@tidestrading.com or smanahan@tidesenterprises.com

PAYMENT METHOD:

Invoice payments are made by check to the remit to address supplied on The Tides New Vendor Set-Up Form. If requested ACH payments will be made directly to the vendor’s bank account.